Fleet Fuel Card
Organizations managing vehicle fleets face an ongoing challenge as fuel represents a significant operating expense. Yet, traditional fuel cards offer limited control over how and where those cards get used. A fleet fuel card built with configurable transaction controls allows you to define specific purchase parameters, restrict merchant access and monitor spending patterns across your entire fleet.
Transaction-Level Control
Global Rewards provides fleet fuel cards with controls you can configure at the individual card level. Your team can establish merchant restrictions and set purchase limits for each card. These parameters take effect before the transaction occurs, declining purchases that fall outside your defined boundaries.
This control structure supports various fleet management scenarios. If your organization operates vehicles with different fuel requirements, you can configure cards to authorize diesel purchases for commercial trucks while restricting those same cards from purchasing premium gasoline. If you need to limit ancillary purchases, you can configure merchant category restrictions to authorize fuel transactions while blocking convenience store items.
Finance teams gain current visibility into fuel spending across the fleet. You can monitor transaction patterns, identify usage anomalies and track spending against budgets without waiting for month-end reconciliation. This visibility supports more responsive budget management and helps you address exceptions while they're still relevant.
Configurable Parameters for Fleet Operations
The platform provides controls you can adapt to match your fleet operations:
- Merchant and location controls: Restrict card usage to approved fuel-station networks or specific geographic regions to support route planning and vendor agreements.
- Fuel grade restrictions: Configure which fuel types each card can purchase, preventing higher-grade fuel purchases when standard grades meet your vehicle specifications.
- Purchase limits: Set maximum transaction amounts and daily spending caps for each card, establishing boundaries that align with typical fuel costs for your vehicle types.
- Product category restrictions: Define which product categories cards can authorize, either by separating fuel purchases from convenience items or by limiting transactions to fuel and fleet maintenance supplies.
- Driver assignment: Link cards to specific drivers or vehicles, creating accountability and supporting accurate cost allocation across your fleet.
Program Implementation and Support
Your account team works with you to configure card parameters that match your fleet requirements. This includes defining merchant networks, establishing spending limits and setting up the reporting structure your finance team needs for budget tracking and reconciliation.
The platform accommodates organizations at different stages. If your fleet operations are expanding or your fuel management needs change, you can adjust card parameters and add new vehicles to your program. Your team can refine controls as your fleet requirements evolve.
Global Rewards offers rebates on qualifying fuel purchases, with returns that increase as your fleet's fuel volume grows. Your finance team can track rebate earnings through the platform's reporting tools. The fuel card program combines transaction controls with measurable financial returns.
Schedule a Demo
Schedule a demo to discover how fleet fuel cards can strengthen your spending controls. Your account team can explore merchant networks, control configuration and reporting capabilities that support your fleet operations.